Full Time Office and Personnel Manager

Role:

To assist in the administration of day-to-day operations of the Office and Retail store. This position is responsible for being a central point of contact for Clients as well as those seeking cleaning services. The Office and Personnel Manager is key to staffing and answering existing employee’s questions about benefits and other personnel matters.


Major Duties and Responsibilities:

- Monitor the company phone and answer in a clear and professional manner

- Maintain a clean and organized office and retail store

- Checking mail at the post office on the assigned rotation

- Check the office mailbox daily

- Process and sort all incoming mail

- Recruit, interview, and process new hires

- Completing the onboarding process quickly, accurately, and completely

- Reviewing employee time cards to ensure minimal overtime

- Inventorying and cataloging supply usage as well as submitting supply orders when needed

- Keeping files organized (i.e. employee files, up to date driver’s license, receipts)

- Tracking employee work anniversaries and birthdays

- Maintaining all cleaning equipment, arranging for repairs, processing and preparing shipments

- Maintain up to date records for all vehicles and ensure all renewals, inspections, and maintenance are completed in a timely manner

- Ensure that all company vehicles maintain a fuel level over half a tank

- Assist employees with benefits questions, deliver reprimands or other communications as directed

- Participate in assigned community groups or events as a representative of HCS

- Assist in Store operations when needed


Knowledge and Skills:

Experience: Has spent some time in an office setting with HR or Management experience a plus

Education: A certificate or associate’s degree in a related field or equivalent in experience

Desired Skills: Reliability, discretion, adaptability, communication, relationship-building, organizational, problem solving, initiative, leadership, computer knowledge


This job description is not a complete statement of all duties and responsibilities comprising this position.